You may not really think about it, but under-the-hood of each XMenu icon is a simple Finder folder. This means you can create subfolders within these folders to help organize the menu contents. (mehr)

This tip comes from a question on our Facebook page: ‘Hi Guys, is it possible to assign an keyboard shortcut to a label? For example: If I press ⌘1 the first label is assigned to the current list entry?’ (Thanks, Christoph Jeschke!). Yes it is! Here’s the step-by-step… … (mehr)

If you have a Google account and access to Google Drive, create a form there. (I’ll leave the how-to on that to your own research. It’s not difficult.) “Share” the form so that you get the link to the form, and create a bookmark in DEVONthink for that form. When forms are created in Google Drive, you have the option to create a spreadsheet there to collect the responses. Do so, then navigate to that spreadsheet and grab the link for it. Create a second bookmark in DEVONthink for the spreadsheet. (mehr)

Even though Google Chrome probably shares more information with its maker than you like, it also does a lot to protect you from the (other) bad guys — and sometimes also the good ones. If our Clip to DEVONthink browser extension doesn’t seem to work in your copy of Chrome and just reloads the browser contents when you click its icon in the toolbar, here’s a possible cure: … (mehr)

One of the most common ways we organize our data is with folders and subfolders (groups and subgroups in DEVONthink). Maybe you are someone that tracks your receipts on a monthly basis. Perhaps you are a teacher that organizes student data in a series of subfolders. Or you may be a real estate agent that creates a folder for each new property you’re working with and you like to have subfolder for pictures, documents, etc. If you ever find yourself reconstructing group hierarchies in DEVONthink, here’s a handy way to create a template that will do most of the work for you. (mehr)

You may already know that you can create smart groups in the sidebar of DEVONthink Pro (Office) that collect documents from all open databases. If not: click the action menu button at the bottom of the sidebar and choose New Smart Group. (mehr)

DEVONthink and Bookends work nicely together: DEVONthink Pro and up come with a smart template for quickly linking to references in Bookends, accept references dragged over from your collection, and Bookends can store “item links” for any document in DEVONthink. Just recently Sonny Software released Bookends 12 with an exciting set of new features. Check it out! (mehr)

DEVONthink user and scientist Jim Falk has created a great little app to help him with his research work. The Mac app named FlunkeyFox facilitates using DEVONthink Pro (Office) together with Microsoft Word. (mehr)

HoudahSpot is a powerful utility to find documents, images, and other files. It uses your Mac’s Spotlight database but gives you many more options that let you narrow down your search to exactly what you’re looking for. (mehr)

Am 25. Juni startet an der Volkshochschule Paderborn der erste Kurs zum Thema “Dokumenten- und Wissensmanagement mit DEVONthink — Der eigene Workflow”. Farid Mésbahi zeigt, wie sich DEVONthink als Speicherort für Informationen aller Art effektiv beruflich und privat einsetzen lässt: … (mehr)