We often hear people talking about the “steep learning curve” of DEVONthink and how hard it is to “master”. But what does it actually mean to master any application? Here is what we think about this (and the answer may not be what you think it will). (more)

If you look at the File > Database Properties for a DEVONthink database, the size of the content is shown, summed with all documents, including indexed ones. But when you look at the database file in the Finder, you’ll see the size doesn’t match. Let’s clear this up. (more)

Have you perhaps accidentally trashed a document or was it classified incorrectly? Sometimes a mishap occurs and an item in DEVONthink finds itself in a location where it simply doesn’t belong. For this case, there is a simple command to restore the item to it’s former location. (more)

For many people, color is a useful visual aid in recognition and organization. Starting with DEVONthink 4 Copernicus, we added support for colorizing groups. This can be helpful if you have many groups or if you want to organize them based on certain criteria. Here is how to use the feature. (more)

When organizing your item list in DEVONthink, the long list of options for sorting to choose from can be daunting. There are likely many options you’ve never used or perhaps didn’t know even existed. Here we show you, how to customize and slim down this list. (more)

If you have audio or video files you’ve downloaded or recorded yourself, the Pro and Server editions of DEVONthink let you use external AI to convert the audio into text. Here is how that works. (more)

“How can I use generative AI effectively?” — “How do I write a good prompt?“ — As people explore accessing external AI in DEVONthink, questions arise about how to use it. Here we show you two helpful resources about using AI. (more)

When doing research and taking notes, it is often helpful to link to specific parts of text in documents, especially PDFs. DEVONthink has two special copy and paste commands that make such linking very fast and effective. (more)

At some point, you have probably worked on a text and created a duplicate to save its current state. For this purpose, DEVONthink offers document versioning. This is a backup mechanism that automatically creates versions of your document when you make edits. Here is a quick introduction to this useful feature. (more)

There are times when an image would be useful to illustrate something, or just something creatively fun to explore. If you have the Pro or Server edition of DEVONthink and an API key for an AI provider, you can create images directly in DEVONthink. Here is what you need to know. (more)