Spring is in the air on the northern hemisphere, which means: time for some spring cleaning here at DEVONtechnologies: DEVONsphere Express is still new on the App Store and we’ve already submitted the second update. Not enough, we’ve also updated all our other applications, too, from DEVONthink and DEVONnote to DEVONagent and our freeware apps.

For bookmarks DEVONthink shows the linked web page immediately when you select it in any view that has a preview pane, e.g. in Split view. And as Google Docs is just a web page you can add it to DEVONthink just like any other bookmark. Select it and DEVONthink shows the complete Google Docs editor just like as if it was a local document. (more)

After Apple has, completely unexpectedly, released version 1.0 of a brand new app from us last week without any review delays and the update to version 1.1 yesterday we’ve finally officially announced it today. Meet DEVONsphere Express: the whole power of our unique artificial intelligence technology crammed into an easy-to-use app that sits in the menu bar and provides you with related data to whatever you’re working on. It’s like DEVONthink but without the need to keep you data in a database. (more)

German power user  ”Denkenswert” writes in his blog about how to use DEVONthink more productively. In two articles he talks about how to use pre-fab and user-defined templates to work faster with DEVONthink. (more)

If you have many apps installed on your iPhone or iPad that can handle the same file types, e.g. PDFs, it can happen that one or the other does not longer appear in the Open In menu that allows you to send files from one app to another. In iOS 5 the limit seems to be ten apps. So if you want to send a file to, e.g., DEVONthink To Go and you don’t see it listed it may be that you simply have too many apps on your device that can open this file type. (more)

Many people who are using David Allen’s Getting Things Done methodology are also using a tickler file. It consists of 43 folders, one for each month of the year and 31 for the days of the month, in which you keep documents that become relevant at a certain time. DEVONthink Pro already comes with some basic smart templates for this. Forum user Sampsa went a lot further and created a whole series of scripts that create the necessary group structure and even manage it. Documents previously filed for today are automatically moved into the Inbox by a script attached to an iCal alarm. (more)

All of us here at DEVONtechnologies wish you and your family a pleasant and peaceful Christmas time. May it be a time of peace and reflection for all of you, wherever in the world you are, whatever religion you believe in, and whatever culture you are part of. (more)

If you send e.g. a rich text document from DEVONthink or DEVONnote to someone else and the document contained links to other documents, the recipient will not be able to use the links as the other documents are missing. (more)

Still nothing to read during the holidays? If you are interested in artificial intelligence, the Turing Test, and chatbots and would like to read something that makes you think have a look at Brian Christian’s ”The Most Human Human”. Here’s what Laura Miller says about it in her article, Can Computers Truly Think?: … (more)

If you like our mail rule scripts for emailing yourself documents and adding them to your DEVONthink inbox or databases, you will like this new script even more. Add it to a rule in Apple Mail and give the rule a distinct name. The messages will get files into a group of the rule’s name in DEVONthink’s global inbox and all attachments in a group with the message’s name. (more)