One of the most common ways we organize our data is with folders and subfolders (groups and subgroups in DEVONthink). Maybe you are someone that tracks your receipts on a monthly basis. Perhaps you are a teacher that organizes student data in a series of subfolders. Or you may be a real estate agent that creates a folder for each new property you’re working with and you like to have subfolder for pictures, documents, etc. If you ever find yourself reconstructing group hierarchies in DEVONthink, here’s a handy way to create a template that will do most of the work for you. (more)

You may already know that you can create smart groups in the sidebar of DEVONthink Pro (Office) that collect documents from all open databases. If not: click the action menu button at the bottom of the sidebar and choose New Smart Group. (more)

Since the very first telephone companies and there is an ongoing struggle between advocates (and adversaries) of open vs. closed systems. Today is the time of the closed systems.

The Apple II was wide open and while the first Mac hardware was the exact opposite you could still do whatever your wanted in software. Even if there were no official hooks for this and that, as long as you knew how to access something there was no one holding you back. (more)

Today we have released maintenance updates for DEVONthink, DEVONnote, DEVONagent, and DEVONsphere Express. The updates add a few new features such as automatic updating of thumbnails of formatted notes and web archives for DEVONthink or support for WordPerfect files for DEVONagent. We have also improved the overall performance of all apps and, of course, fixed the bugs you have notified us of. (more)

Just a quick note that we have just updated our freeware apps EasyFind and XMenu. Personally I like especially XMenu’s new Snippets menu that allows me to store text snippets and URLs and quickly insert them into a new email message or any other text I am writing.

DEVONthink Personal users: You’re not forgotten! As promised last week, we have just released DEVONthink Personal 1.9.9 with all the little enhancements that we had added to DEVONthink Pro in the last months. In addition, we have released DEVONagent 2.1 with a number of really nice features, for example the possibility to access your bookmarks right from the Dock menu and thumbnail tooltips for tabs. Finally, we’ve published maintenance updates for DEVONthink Pro 1.3.1 and DEVONthink Pro Office. Download the new versions here and simply replace your copies with the new ones.

Using the Clip to DEVONthink Safari extension you easily capture web pages to your DEVONthink database with a single click or keystroke. We have today updated the extension for Retina displays and corrected an issue that prevents the current version 1.2.1 from automatically updating itself. If you own a MacBook with Retina display this update is for you! (more)

We all are back from our Christmas holidays and we are already preparing for an exciting 2007! Steve Jobs already gave it an interesting kick-off with the amazing iPhone and with finalizing the transformating of the computer company Apple Computer, Inc. to the electronics ecosystem company Apple, Inc. that had begun years ago with the introduction of the iPod. Well, if it helps the (Mac) OS X market share, then we’re happy with it. And if they open the iPhone for third-party applications, we’ll definitely have a close look at it, promised! ;-)

A few weeks ago Apple announced OS X 10.9 Mavericks and so here’s our first release of DEVONthink and DEVONnote optimized for the upcoming new version of your favorite operating system! But that’s, of course, not enough. DEVONthink 2.6 adds automatic updating of indexed folders, and directly imports references from Bookends and notes from Evernote. (more)

I had the cool chance to meet Science Fiction and Fantasy novel writer Tobias Buckell, who is also a heavy-duty user of DEVONthink. He’s originally born in the Caribbean but now living in the USA. He published his first story in Science Fiction Age magazine in early 2000 and has sold about 20 short stories to anthologies and magazines. In 2005, Tobias’ new novel “Crystal Rain” and his story collection “Tides From The New Worlds” are due to come out. (more)