German power user  ”Denkenswert” writes in his blog about how to use DEVONthink more productively. In two articles he talks about how to use pre-fab and user-defined templates to work faster with DEVONthink. (more)

If you have many apps installed on your iPhone or iPad that can handle the same file types, e.g. PDFs, it can happen that one or the other does not longer appear in the Open In menu that allows you to send files from one app to another. In iOS 5 the limit seems to be ten apps. So if you want to send a file to, e.g., DEVONthink To Go and you don’t see it listed it may be that you simply have too many apps on your device that can open this file type. (more)

Many people who are using David Allen’s Getting Things Done methodology are also using a tickler file. It consists of 43 folders, one for each month of the year and 31 for the days of the month, in which you keep documents that become relevant at a certain time. DEVONthink Pro already comes with some basic smart templates for this. Forum user Sampsa went a lot further and created a whole series of scripts that create the necessary group structure and even manage it. Documents previously filed for today are automatically moved into the Inbox by a script attached to an iCal alarm. (more)

All of us here at DEVONtechnologies wish you and your family a pleasant and peaceful Christmas time. May it be a time of peace and reflection for all of you, wherever in the world you are, whatever religion you believe in, and whatever culture you are part of. (more)

If you send e.g. a rich text document from DEVONthink or DEVONnote to someone else and the document contained links to other documents, the recipient will not be able to use the links as the other documents are missing. (more)

Still nothing to read during the holidays? If you are interested in artificial intelligence, the Turing Test, and chatbots and would like to read something that makes you think have a look at Brian Christian’s ”The Most Human Human”. Here’s what Laura Miller says about it in her article, Can Computers Truly Think?: … (more)

If you like our mail rule scripts for emailing yourself documents and adding them to your DEVONthink inbox or databases, you will like this new script even more. Add it to a rule in Apple Mail and give the rule a distinct name. The messages will get files into a group of the rule’s name in DEVONthink’s global inbox and all attachments in a group with the message’s name. (more)

Some people use TJ HD’s excellent Language Switcher to start applications with a localization different than the system’s default language. Unfortunately this only starts the app in the other localization but breaks proper localization support for internal but independent elements such as smart templates or AppleScript scripts. So if you are using Language Switcher and experience that some smart templates or scripts don’t work please use it without Language Switcher.

If you’re using DEVONthink Pro (Office) for reading your RSS feeds you need to select each feed that contains unread news to read the articles. To read all unread news in one place create a smart group that searches for items of kind ‘HTML Page’ with the ‘Unread’ flag switched on. It shows a blue blob as its icon indicating that it’s a smart group looking for unread items.

From time to time I cannot resist to posting some feedback we receive, especially when it’s from people who usually don’t give any feedback to companies. Like Tony Vanderharst from Melbourne, Australia: … (more)