This tip comes from a question on our Facebook page: ‘Hi Guys, is it possible to assign an keyboard shortcut to a label? For example: If I press ⌘1 the first label is assigned to the current list entry?’ (Thanks, Christoph Jeschke!). Yes it is! Here’s the step-by-step… … (more)

If you have a Google account and access to Google Drive, create a form there. (I’ll leave the how-to on that to your own research. It’s not difficult.) “Share” the form so that you get the link to the form, and create a bookmark in DEVONthink for that form. When forms are created in Google Drive, you have the option to create a spreadsheet there to collect the responses. Do so, then navigate to that spreadsheet and grab the link for it. Create a second bookmark in DEVONthink for the spreadsheet. (more)

One of the most common ways we organize our data is with folders and subfolders (groups and subgroups in DEVONthink). Maybe you are someone that tracks your receipts on a monthly basis. Perhaps you are a teacher that organizes student data in a series of subfolders. Or you may be a real estate agent that creates a folder for each new property you’re working with and you like to have subfolder for pictures, documents, etc. If you ever find yourself reconstructing group hierarchies in DEVONthink, here’s a handy way to create a template that will do most of the work for you. (more)

You may already know that you can create smart groups in the sidebar of DEVONthink Pro (Office) that collect documents from all open databases. If not: click the action menu button at the bottom of the sidebar and choose New Smart Group. (more)

Since the very first telephone companies and there is an ongoing struggle between advocates (and adversaries) of open vs. closed systems. Today is the time of the closed systems.

The Apple II was wide open and while the first Mac hardware was the exact opposite you could still do whatever your wanted in software. Even if there were no official hooks for this and that, as long as you knew how to access something there was no one holding you back. (more)

Today we have released maintenance updates for DEVONthink, DEVONnote, DEVONagent, and DEVONsphere Express. The updates add a few new features such as automatic updating of thumbnails of formatted notes and web archives for DEVONthink or support for WordPerfect files for DEVONagent. We have also improved the overall performance of all apps and, of course, fixed the bugs you have notified us of. (more)

DEVONthink Personal users: You’re not forgotten! As promised last week, we have just released DEVONthink Personal 1.9.9 with all the little enhancements that we had added to DEVONthink Pro in the last months. In addition, we have released DEVONagent 2.1 with a number of really nice features, for example the possibility to access your bookmarks right from the Dock menu and thumbnail tooltips for tabs. Finally, we’ve published maintenance updates for DEVONthink Pro 1.3.1 and DEVONthink Pro Office. Download the new versions here and simply replace your copies with the new ones.

Using the Clip to DEVONthink Safari extension you easily capture web pages to your DEVONthink database with a single click or keystroke. We have today updated the extension for Retina displays and corrected an issue that prevents the current version 1.2.1 from automatically updating itself. If you own a MacBook with Retina display this update is for you! (more)

A few weeks ago Apple announced OS X 10.9 Mavericks and so here’s our first release of DEVONthink and DEVONnote optimized for the upcoming new version of your favorite operating system! But that’s, of course, not enough. DEVONthink 2.6 adds automatic updating of indexed folders, and directly imports references from Bookends and notes from Evernote. (more)

DEVONthink and Bookends work nicely together: DEVONthink Pro and up come with a smart template for quickly linking to references in Bookends, accept references dragged over from your collection, and Bookends can store “item links” for any document in DEVONthink. Just recently Sonny Software released Bookends 12 with an exciting set of new features. Check it out! (more)