The DEVONtechnologies Blog

Articles tagged with productivity

September 6, 2022

Seven Ways to Move Documents

Screenshot, showing the move-to popover in DEVONthink 3.

One of the fundamental strengths of DEVONthink is the various ways of organizing documents. But as the databases grow, you may find it a little harder to put your documents in the appropriate locations. Here are seven simple ways to move documents around inside their databases. (more)

August 23, 2022

How to Import Smart Mailboxes

Screenshot showing the smart mailbox editor in Apple Mail.

When it comes to email, most of us will have to admit we have way too much. If you’re an Apple Mail user and need to clean things up, smart mailboxes can help you keep things in order. Here is how you import these smart mailboxes to DEVONthink. (more)

August 16, 2022

How to Create Annotations on iOS

Screenshot showing the information pop-up of a document in DEVONthink To Go.

Sometimes you need to take some notes on a document. For this purpose DEVONthink offers annotations. Annotations are separate text documents that are attached to a document and are therefore suitable for making notes about it. Here’s how you easily create and use annotations in DEVONthink To Go. (more)

August 9, 2022

How to Use Nested Tags

Screenshot showing nested tags in the tags group in DEVONthink 3.

Many people use tags as a way to add some context to their documents. We have blogged on the subject more than once, but one option some people may not be aware of is nested (or hierarchical) tags. These are tags with child tags, or related tags within tags. Here’s how you can make and use them in DEVONthink. (more)

August 2, 2022

How to Use Filing and Moving

Screenshot showing the item list and the smart rule editor in DEVONthink.

In a previous blog post on smart rules, we discussed how to organize DEVONthink documents in an automated fashion. In this post we briefly touched on the File action, but some people have wondered why not just use the Move action. Here’s the difference between the two. (more)

July 12, 2022

How to Access Today's Files

Screenshot showing the today smart group.

When working in DEVONthink, it is not unusual to have more than one database open, navigating back and forth between groups. As you open, close, create, and edit documents, it’s not uncommon to eventually lose track of something. Fortunately, smart groups can help corral these files. (more)

June 21, 2022

How to Use Workspaces

Screenshot showing the workspace menu in DEVONthink

Imagine you have a set of databases you open to work on a specific project. Or a database you occasionally use and open in three windows side-by-side. While it’s possible to manually open databases and windows, DEVONthink has a special function to make this a more dynamic process: Workspaces. (more)

June 14, 2022

How to Use Key Commands on the iPad

Screenshot showing the the list of keyboard shortcuts in DEVONthink To Go.

Apple’s mobile platform and devices are built for touch. Touch this, pinch that, swipe left and right, etc. However, using a hardware keyboard is often a much more fluid and accurate experience and also opens up the ability to use keyboard shortcuts. Supporting this, DEVONthink To Go has a broad set of menus and key commands available. (more)

June 3, 2022

Monica Rysavy's Capture Workflow

Part of an info graphic illustrating several steps in Monica's capture workflow.

DEVONthink user Monica Rysavy, Ph.D., Ed.D., shares an insight into her daily capture routine for different types of information on Twitter and her website. (more)

May 10, 2022

How to Use Batch Processing

Screenshot showing the batch process panel

DEVONthink is well known for its automation capabilities: scripting, smart rules, folder actions, etc. However, sometimes you just need to make some quick impromptu changes in your database but don’t need — or perhaps don’t know how — to create something too complicated. Here’s how to use DEVONthink’s batch processing for making such changes. (more)