The DEVONtechnologies Blog

Articles tagged with productivity

November 9, 2021

Using DEVONthink To Go for Capture

Database properties popover in DEVONthink To Go.

We have had some requests from people that want to use DEVONthink To Go only for capturing data, not for carrying databases around with them. They just want to capture, sync, then clean out the mobile database. Our sync is a mirroring sync, so this isn’t possible on its own. However, it is possible if you’re refiling the items on another device. (more)

September 7, 2021

How to Install the Browser Extensions

Browser toolbars with clipping icon.

Personally and professionally, much of our time is spent reading online. So it’s important to be able to capture items of interest as we’re browsing. DEVONthink has its own browser extension for this purpose. Here’s how to install it in most common browsers. (more)

September 2, 2021

Hemispheric Views on DEVONthink

Logo of the Hemispheric Views podcast.

In their entertaining podcast Hemispheric Views, Andrew Canion, Jason Burk, and Martin Feld talk about all things tech, media, and more. In episode no. 36 Andrew tells his co-hosts why and how he moved back to DEVONthink. (more)

August 31, 2021

Understanding Tagging

An image with added tags in DEVONthink.

One of the methods of organizing data is tagging. Supported by DEVONthink as well as in some other applications, including the Finder, tags can provide contextual relationships between items, either broadly or narrowly defined. Here is a simple way to think about tags. (more)

June 29, 2021

How To Assign Your Own Shortcuts

CustomShortcuts application window.

For many people, keyboard shortcuts — also known as hotkeys and not to be confused with the forthcoming app Shortcuts — provide a quicker way to accomplish tasks in an application. Here’s how you can assign, and sometimes change, shortcuts on your own. (more)

May 28, 2021

The Sweet Setup on DEVONthink

Living room situation with a MacBook running DEVONthink.

The Sweet Setup is one of the best online sources with daily app reviews, tips, and tutorials for everyone interested in productivity. In one of the latest articles Josh Ginter lays out how he uses DEVONthink and DEVONthink To Go for managing and annotating PDFs. (more)

May 4, 2021

How to Avoid Overtagging

Tag list with many tags.

For many people, tags are a useful way of segregating or creating contextual relationships between items. Some prefer a small set of broad tags, while others create deep, specific tag lists. But sometimes tags can seem to appear out of nowhere. These could come in, e.g., from the outside world through Finder tags. Here’s how to avoid “unexpected tagging” in DEVONthink. (more)

April 13, 2021

How to Create a Note with Shortcuts

Note in DEVONthink To Go with multiple images

Recently, we had an inquiry about creating notes with multiple images in DEVONthink To Go. Since Markdown is a mobile-native format, I suggested and built an iOS Shortcut as a starting point. (more)

April 2, 2021

How to Get Data into the Global Inbox

Global Inbox shown in the Finder.

The Global Inbox is a core component of DEVONthink. Ever-present and useful for storing transient data or things you may not have a database for yet, it’s also accessible from almost everywhere on your Mac. Here are some ways to get data into the Global Inbox. (more)

March 16, 2021

How to Simplify the DEVONthink UI

DEVONthink window.

When people come to DEVONthink from other applications with simpler interfaces, the experience can feel a bit daunting. Just like a Boeing 777 has more controls than a Piper Cub — and a lot more power — more complexity in the interface is required to handle all that power. Here are some ways to set up DEVONthink with a more minimal UI. (more)