The DEVONtechnologies Blog

Articles tagged with workflow

May 10, 2022

How to Use Batch Processing

Screenshot showing the batch process panel

DEVONthink is well known for its automation capabilities: scripting, smart rules, folder actions, etc. However, sometimes you just need to make some quick impromptu changes in your database but don’t need — or perhaps don’t know how — to create something too complicated. Here’s how to use DEVONthink’s batch processing for making such changes. (more)

April 26, 2022

How to Print to DEVONthink

Screenshot showing the PDF dropdown menu in the print dialog.

Beyond messaging and email, PDF is one of the most common formats for communicating information between people. In applications that support printing to PDF — and there are many — you can print a paginated PDF directly to DEVONthink. (more)

June 15, 2021

Get Item Links with Bubble Gum

Screenshot showing the Bubble Gum menu.

Scotty Jackson, co-host of the excellent productivity podcast Nested Folders, has created a great iOS shortcut named Bubble Gum for quickly searching for materials and copying links to them to the clipboard. It supports a growing list of apps including DEVONthink To Go. Check it out. (more)

November 10, 2020

How to Organize with Smart Rules

Groups of web clippings

One of the powerful new features in DEVONthink is smart rules. An extension of smart groups, they allow you to act on the matched item when certain events happen. Since capturing web content to DEVONthink is a common task, here’s an example to show how to use smart rules to dynamically organize web clippings. (more)

April 30, 2020

Rose’s DEVONthink Setup

We love Rosemary Orchard and Scott Jackson’s productivity podcast Nested Folders. In the second episode that we’ve sponsored, Scotty interviews Rose and explores her setup, architecture, and usage of DEVONthink to organize her projects, studies, reference material, version control, and life. (more)

April 2, 2020

Scotty's DEVONthink Setup

We love Rosemary Orchard and Scott Jackson’s productivity podcast Nested Folders. And so we sponsored two bonus episodes. The first one just went live with Rose interviewing Scotty and exploring how he approached the product, set up the first databases, and now uses it to organize his files, reference material, and life. (more)

March 24, 2020

Using Our Tools in the Pandemic

COVID-19 is everywhere, in the news, blogs, podcasts, but also quite literally. We’re all giving our best to adjust our lives to the new rules that will impact our societies for quite some time. We don’t want to give you yet another list of tips for how to work from home. Instead, we asked our user community how they use our products to cope with the current situation. (more)

January 14, 2020

Actions vs. Reference

In episode 12 of their excellent podcast Nested Folders Rosemary Orchard and Scott Jackson talk about the difference between and management of actions and tasks, and reference material. Rose explains how she uses DEVONthink for managing her collection. (more)

September 4, 2013

Build Group Hierarchies with Templates

One of the most common ways we organize our data is with folders and subfolders (groups and subgroups in DEVONthink). Maybe you are someone that tracks your receipts on a monthly basis. Perhaps you are a teacher that organizes student data in a series of subfolders. Or you may be a real estate agent that creates a folder for each new property you’re working with and you like to have subfolder for pictures, documents, etc. If you ever find yourself reconstructing group hierarchies in DEVONthink, here’s a handy way to create a template that will do most of the work for you. (more)