The DEVONtechnologies Blog

Articles in the category Tips

February 2, 2021

How to Use Favorites in DEVONthink

Favorites in the Sorter

DEVONthink has a special section named Favorites in the Navigate sidebar. This is a place you can put commonly used items for quicker access. It also has ties in with the Sorter for quick drag-and-drop to commonly used groups. Here is how to work with and use the Favorites. (more)

January 12, 2021

How to Use Placeholders

Placeholders used in a template

In DEVONthink, placeholders are specialized strings that resolve specific values on demand. They can be used to dynamically add data to documents generated via templates or file items in locations based on dates. Here are some ways placeholders are used. (more)

December 8, 2020

Understanding Encryption in Sync

Sync location showing encryption key

When it comes to syncing with DEVONthink, we are often asked questions about what an encryption key is and how you make and use one. Here’s a brief explanation. (more)

December 1, 2020

How to Use DEVONthink's Help

Screenshot of the DEVONthink help window

DEVONthink is a very full featured and capable application, and as such requires good documentation. Given the necessary amount of information in the help, it may seem difficult to find answers in it. Here’s how the help was written to make it easier to navigate. (more)

November 17, 2020

How to Check Cloud Service Status

Screenshot of the Apple system status page

Many people use compatible cloud services for syncing DEVONthink and DEVONthink To Go. These can be useful in situations where devices need to be updated more frequently, or Bonjour connections are disallowed. However, just as any website can be unavailable, for a variety of reasons, these servers can experience downtime as well. Here are some official links to some of the services you might use, not only for syncing but just about any of your cloud storage needs. (more)

November 10, 2020

How to Organize with Smart Rules

Groups of web clippings

One of the powerful new features in DEVONthink is smart rules. An extension of smart groups, they allow you to act on the matched item when certain events happen. Since capturing web content to DEVONthink is a common task, here’s an example to show how to use smart rules to dynamically organize web clippings. (more)

November 3, 2020

How to Get Help with Our Apps

Screenshot showing the DEVONthink Help menu

In software as in life, things unexpectedly go wrong. Sometimes you can resolve things alone and sometimes you need help. For those times when you need assistance with our applications, here’s how to get help. (more)

October 27, 2020

How to Filter Items in DEVONthink

DEVONthink showing map filter pane.

No matter if you’re a casual or heavy user of DEVONthink, your databases fill up with a variety of files over time. The more items, the more you have to search and sort through. While the toolbar search is one powerful option for finding items, here is another way: filter panes. (more)

October 20, 2020

How to Add Some Style to Markdown

Markdown styled in DEVONthink.

Markdown is a plain text file format that has become more popular in some circles outside web work. Markdown allows you to write and add formatting with simple, plain text characters. However, the appearance may be a bit plain for some tastes. Here’s how you can change it. (more)

October 13, 2020

How to Customize Bookends Import

Importing Bookends references into DEVONthink.

If you are using the Pro or Server editions of DEVONthink, you can import references from the popular bibliographic manager Bookends. Here’s how you can customize the format of the imported references in DEVONthink. (more)